How to filter meeting invites/updates/responses from emails in Outlook?

Let’s say you need to find out all meeting invitations, meeting responses, and meeting updates from hundreds of messages, how to quickly get it done? Here I will introduce three methods to filter meeting invitations/responses/updates from email messages in Microsoft Outlook.

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Filter meeting invitations/responses/updates with a custom search folder

Hi, I have an issue relating to calendar invites, sent from my iPhone to my wife's Outlook email address. Relevant background info.: she previously had an iPhone and used her Outlook account on that, but of course, she also had to create an iCloud account - even if it wasn't used. If you go to your calendar and right click on the greyed out calendar entry that shows up (this is automatically done by outlook) and accept the request from the drop down menu (or tentatively accept or decline, whatever the case may be), it will go into your calendar and the actual email request will still be in your mailbox. By Outlook meeting invites do you mean a meeting invite received in Outlook for Mac? Or do you mean a meeting invite received from Outlook (possible for Windows) and received in Apple Mail? If the later then it should arrive as a.ics file attachment and Mail should pass this to Calendar if you double-click on it. It’s a lot easier if you want to add a new calendar to your Mac or iCloud accounts. A new calendar will be added to the list on the left of the screen. Enter a name for the calendar. Apple then automatically assigns your calendar a color. To change the color, click on the calendar’s name and pick a different color.

Outlook For Mac Calendar Invites Automatically Accepting

The Search Folder feature is quite helpful in Microsoft Outlook, and enables you to automatically filter all meeting invitations, responses, and updates from a specified mail folder easily.

Step 1: Shift to the Mail view and open a mail folder that you will filter meeting invitations, responses and updates from.

Step 2: Click the New Search Folder on the Folder tab (or File > New > Search Folder in Outlook 2007).

Step 3: In the popping up New Search Folder dialog box, click to highlight the Create a custom Search Folder, and then click the Choose button.

Step 4: In the coming Custom Search Folder dialog box, enter a name for the custom search folder in the Name box, and then click the Criteria button.

Step 5: Now you get into the Search Folder Criteria dialog box, go to the Advanced tab, and:

(1) Click the Field > All Appointment fields > Duration;

(2) Click the Conditior (or Condition) box, and select the exists from the drop down list;

(3) Click the Add to List button;

(4) Click the OK button to close this dialog box.

Step 6: Click the other two OK buttons to close both dialog boxes.

Then it creates a new search folder with filtering all meeting invitations, meeting updates, and meeting responses inside. What’s more, the meeting invitations/updates/responses will display in this search folder automatically if you receive them in future.

Filter meeting invitations/updates with a rule

A rule is also able to help you filter all meeting invitations and meeting updates from a specified mail folder to the other folder automatically in Microsoft Outlook.

Step 1: Shift to the Mail view, and open a mail folder that you will filter meeting invitations and meeting updates from.

Step 2: Click the Rules > Manage Rules & Alerts on the Home tab (or Tools > Rules and Alerts in Outlook 2007).

How To Auto Accept Outlook Calendar Invites

Step 3: In the Rules and Alerts dialog box, click the New Rule button on the E-mail Rules tab.

Step 4: In the new Rules Wizard dialog box, click to highlight the Apply rule on messages I receive (or Check messages when they arrive in Outlook 2007), and then click the Next button.

Step 5: In the second Rules Wizard dialog box, check the option of which is a meeting invitation or update, and then click the Next button.

Step 6: In the third Rule Wizard dialog box, see screen shot below:

(1) Check the option of move it to the specified folder;

(2) Click the text of specified;

(3) In the coming Rules and Alerts dialog box, click to highlight a mail folder that you will move meeting invitations and updates to, and click the OK button.

Outlook For Mac Auto Accept Calendar Invites

(4) Click the Next button.

Step 7: Click the Next button in the next Rules Wizard dialog box; and then in the last Rule Wizard dialog box, check the option of Run this rule now on messages already in “your folder name”, and click the Finish button.

Step 8: Close the Rules and Alerts dialog box with click the OK button.

After running this custom rule, all meeting invitations and meeting updates in opened mail folder are filtered and moved to your specified folder.

Filter meeting invitations/responses/updates with Filter feature

Actually, you can apply the Filter feature to filter meeting invitations, meeting responses, and meeting updates from email messages directly.

Step 1: Shift to the Mail view, and open a mail folder that you will filter meeting invitations and meeting updates from.

Step 2: Click the View Setting button on the View tab (or View > Current View > Customize Current View in Outlook 2007).

Step 3: In the Advanced View Settings dialog box, click the Filter button.

Step 4: In the coming Filter dialog box, go to the Advanced tab, and:

(1) Click the Field > All Appointment fields > Duration;

(2) Click the Conditior (or Condition) box, and select the exists from the drop down list;

(3) Click the Add to List button;

(4) Click the OK button to close this dialog box.

Step 5: Close the Advanced View Settings dialog box with clicking the OK button.

Then all emails with meeting invitations, meeting responses, and meeting updates are filtered and listed in the current email folder automatically.

Note: You can save this customizing view with filter by clicking the Change View > Save Current View As a New View on the View tab in Outlook 2010 and 2013.

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• BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
• Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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Outlook For Mac Calendar Invites Automatically Accept

How To Automatically Accept Calendar Invites In Outlook

• To post as a guest, your comment is unpublished.
  So my question is, if somebody responds with 'edit the response before sending, are you able to exclude these from the rule?
• To post as a guest, your comment is unpublished.
  Thanks for this.. concise and works perfectly!
• To post as a guest, your comment is unpublished.
  Thanks for the clear tuto.
  In Office 2013 i don't find the field 'Duration'. (All Appointment fields > 'Duration'). There is a lot of field but not this one.
  Is there an alternative?
  Thanks in advance
• To post as a guest, your comment is unpublished.
  Thanks to the author. It was perfect for my needs.
• To post as a guest, your comment is unpublished.
  This works perfectly. I tried searching in Outlook but it led me to a bunch of links! Thank goodness for this site! Direct and to the point. Easy to follow steps. Awesome!!
• To post as a guest, your comment is unpublished.
  Cool trick with the search folder.